Jira Cloud Admin Access

Thank you for your engaging our consulting services!  Let’s get set up so we can get started right away. Please create one access account with “organization admin” permissions.  Use Jira’s “Invite users” feature to invite rwright@jirastrategy.com. Here’s how:

Step 1: Enter User Admin Area

Access the Jira application admin area

In Jira, click the “cog” or “gear” icon at the top right. Then select “User management” in the drop down menu.

Step 2: Create Account for Rachel Wright

User management admin area

Next, click the “Invite users” button.

In the overlay (not pictured), enter rwright@jirastrategy.com in the “Email address” field. Then click the form submission button at the bottom of the overlay. Note: You may need to click outside the “Email address” field to make the form submission button clickable.

Step 3: Grant Admin Permissions

Example organization admin profile

On the user directory admin page (not pictured), click “Rachel Wright” to go to the user’s profile page. Click the ellipses icon on the top right and select “Assign organization role”. In the overlay (not pictured), click the “Organization admin” radio button and then click the form submission button.

Thank you! We’re excited to get started!

Resources

For additional user admin permissions information, see the following documentation: support.atlassian.com/user-management/docs/give-users-admin-permissions.

Tips:
At the end of the consulting project, simply click the “Suspend access” option on the user directory admin page or on the user’s profile page.

There is no license needed or cost for inactive users.

We recommend regularly auditing user access, especially for accounts with any level of “admin” permissions.

Search Jira from your Browser

Are you still opening Jira to search Jira? That’s so 2020! There’s a much faster way. Instead, use your browser’s “search engines” feature to quickly jump to Jira projects, issues, and pages.  No navigation or clicks required!

This is my absolute favorite Jira tip because it saves time. Once it’s set up simply type a specific set of characters to jump straight to your favorite Jira locations!

Example

In the video, I’ve set my browser to take me to the “DEMO” Jira project when I type:  “p tab DEMO” in the address bar.

After I type “p” and a space, my address bar changes to a search bar that looks like the screenshot below.

Notice how the address bar changes

After I type “DEMO” and press the “Enter” key, I’ll be directed to the DEMO project in Jira.

Similarly, I’ve designated the “i” character to go to a specific issue ID and other characters for other frequently accessed Jira admin pages. Here’s how to set it up:

Chrome Browser Instructions

Let’s set up the “i” character to visit a Jira issue like in the example above.

  1. Launch the Chrome browser
  2. Right click in the address bar and select “Manage search engines”
  3. Click the “Add” button next to the “Other search engines” header
  4. In the “Add search engine” overlay, enter:
    • “Jira Issue” in the “Search engine” field
    • “i” in the “Keyword field
    • “https://your-jira-url.com/browse/%s” in the “URL with %s in place of query” field
  5. Click the form submission button
Chrome “Add search engine” overlay

The “%s” in the URL is a variable and represents a word or phrase you’re searching Jira for.

That’s it! To try it out, type the “i” key, then the “tab” key, then any Jira issue ID in the browser’s address bar.

Example: “i tab DEMO-1

The browser will take you directly to the URL for issue DEMO-1. It’s easy and the possibilities are endless!

Sample Jira URLs

To craft other Jira search URLs, simply find a location in Jira, copy the URL in the address bar, and substitute “%s” for the variable search term. Here are some examples:

  • Project: https://your-jira-url/projects/%s
  • Issue: https://your-jira-url/browse/%s
  • Dashboard: https://your-jira-url.com/secure/Dashboard.jspa?selectPageId=%s
  • Board: https://your-jira-url.com/secure/RapidBoard.jspa?rapidView=%s
  • Issue search page: https://your-jira-url.com /issues/?jql=%s
  • Filter: https://your-jira-url.com/issues/?filter=%s

Other Applications and Websites

Use this search trick with other websites too

You can this same trick with other applications and websites that have predictable search URL patterns like, Confluence, Dictionary.com, Twitter, and even your own website. I frequently use “d tabword” to look up a word at dictionary.com.

You can also do this in other browsers. Here are the Firefox instructions, for example.

Have a useful Jira tip to share? Add it to the comments below!